Access To Personnel Files

Employee files are maintained by the Human Resource department and are considered confidential. Managers and supervisors may only have access to personnel file information on a need-to-know basis.  

A manager or supervisor considering the hire of a former employee or transfer of a current employee may be granted access to the file, or limited parts of it, in accordance with antidiscrimination laws. 

Personnel file access by current employees and former employees upon request will generally be permitted within three days of the request unless otherwise required under state law. Personnel files are to be reviewed in the Human Resource department. Personnel files may not be taken outside the department.  

Representatives of government or law enforcement agencies, in the course of their duties, may be allowed access to file information.  

If you disagree with the accuracy of any statement in the records and no correction can be agreed upon, you may submit an explanatory statement which will be attached to the records.

For more information, contact the payroll supervisor.